The Federal Home Loan Bank of Indianapolis has an exciting opportunity for a highly motivated individual to join the bank's Information Technology team. The IT and Administrative Services Coordinator will be responsible for managing and executing invoices and payment processing for IT and Administrative Services. They are also responsible for providing administrative support to the Chief Information Officer and the managers within the IT department. The following statements are intended to describe the general nature and level of work being performed by persons assigned to the job. They are not intended to be an exhaustive list of all responsibilities or abilities required of persons so classified. The bank reserves the right to alter or amend this description at any time.
•Provides administrative support for Chief Technology Officer, including but not limited to travel, calendar, and expense report management.
•Schedules, prepares, and compiles meeting materials for Information Technology-related committees (Board and Bank), and working groups (as needed), including posting of applicable materials to FHFA and Board Portals, meeting minutes, etc.
•Manages Information Technology and Administrative Services invoice processing, including working closely with Information Technology managers, Vendor Management Office and Financial Controls. Provides recommendations for process improvements and works closely with Director, IT Planning & Governance to implement changes and recommendations to the process.
•Establishes and maintains confidential and non-confidential files and records.
•Prepares various reports that involve gathering data, summarizing information, and compiling into appropriate format for the Chief Technology Officer.
•Schedules and coordinates on-site and off-site meetings, luncheons, etc. Makes travel arrangements as required.
•Serves as a primary point of contact for the on-boarding of Information Technology-related vendors. Works closely with Vendor Management to ensure Information Technology vendors are registered on the portal before they engage with Information Technology personnel.
•Provide back-up assistance to the Administrative Services receptionists, including working the reception desk and providing assistance as needed.
•Exercises diplomacy and good communication skills in receiving visitors and telephone inquiries. Supplies information that requires knowledge of functional organization and procedures.
•Provides recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations. Recommends improvements in work flow and procedures, as appropriate.
•Initiates and maintains assigned project management.
•Responsible for ordering and maintaining supplies for Information Technology and Administrative Services (as needed).
•Knowledge of business administration as well as basic finance and accounting principles at a level normally acquired through completion of a bachelor’s degree in business management, accounting or finance.
•Five to seven years experience as an assistant to senior management in a position requiring tact, poise, direct telephone contacts, and ability to work with
highly confidential material.
•Banking or other equivalent business experience preferred.
•Provide support during core business hours (8:00 a.m. – 5:00 p.m.)
•Attendance during Board of Directors meetings held at the Bank.
•Must possess exceptional organizational skills, the ability to prioritize, and be detail-oriented.
•Typing speed of 60-65 WPM with a high degree of accuracy and proficiency using Microsoft Word. Proficient in Microsoft Excel and PowerPoint.
•Excellent written and oral communication skills.
•Ability to lift 20-25 lbs.
•Must not have been convicted of any civil or criminal charge that would suggest a risk to Bank security.
•Ability to uphold and model the banks guiding principles.
•Ability to work full time.
FHLBank Indianapolis is an Equal Opportunity Employer.